130 Wood Road
Standard Mail: P O Box 6985
Snowmass Village, Colorado 81615 USA
T: +1 970 923 8000
F: +1 970 923 8001
Reservations: 877 235 7577

    Frequently Asked Questions

     


    Wedding Cost Fees and Vendors

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    What does a typical wedding cost at Viceroy Snowmass?

    Our wedding package starts at $150 per person. Cost varies based on personal preferences and special requests of the bride and groom and also largely with the wedding size and guest count.

    Can I arrange to have my ceremony at the hotel?

    Yes. You may arrange to have your ceremony in designated areas of Viceroy Snowmass. Ceremony fees range from $700 to $2,500 depending on the site selection.

    Is it less expensive to host a wedding in the summer or winter?

    Summer is traditionally thought of as low season in Snowmass. We can offer more flexible conditions during that time with lower food and beverage minimums.

    Is there a service fee or sales tax?

    The Viceroy Snowmass will apply the current sales tax to all food and beverage and space rental charges. Additionally, 22% taxable service charge will be added to all food and beverage charges.

    Do I need to provide a deposit to secure my date?

    To secure a date, a signed contract and non-refundable deposit is required. The deposit is 25% of the estimated value of the event. A full estimated prepayment of the event is due two weeks prior to the wedding date. A credit card will need to be on file to accommodate any overages on the day of the event.

    What additional fees may apply during my wedding?

    Fees may apply depending if services are requested such as Coat Check Attendants,Chef/Carver, Bartenders (waived if the total sales are greater than $200/hour/bar), deliveries or excessive luggage, etc.

    Do any rental fees apply?

    The Client is responsible for any rental charges on items needed for the event that are not property of Viceroy Snowmass. All rentals both available via Viceroy or through outside providers must be ordered through the Hotel Event Coordinator. Use of outside providers must be pre-approved by the Hotel (5) five days in advance of the event.

    Will you recommend vendors that the hotel endorses?

    Yes. Viceroy Snowmass will be more than happy to provide you with recommended vendors. Please consult with your Wedding Coordinator for a recommended list of creative and qualified wedding professionals.



    Planning and Logistics

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    Is there someone to assist us on our wedding day?

    Yes. Your Wedding Coordinator will be on site to assist you on your special day.

    Is there someone to assist us on planning transportation and other activities?

    Yes. Whether you are looking for a snowmobiling trip, rafting adventure, team building experience or an offsite dinner with transportation, we have relationships with reliable and professional companies to fit all your wedding group needs.

    Can I host my entire event outside?

    Viceroy Snowmass offers a wide and appealing selection of outdoor venue spaces. We recommend that for every outdoor function, a back-up space is also secured in case of inclement weather. In the event of inclement weather Viceroy Snowmass will do everything in its power to accommodate an event.

    Does the hotel offer a discounted guest room block?

    If you wish to reserve a block of rooms for your family and guests, please notify the Special Events Manager who can provide you with availability and rates.

    When do I need to let the hotel know exactly how many guests will be attending my event?

    The hotel must be notified of the exact number of guests attending a function at least 72 working hours prior to the start of the event. This will be considered a guarantee, for which the client will be charged, even if fewer guests attend the event.

    Where does the bridal party get ready before the wedding?

    We recommend guestroom reservations be made for a minimum two-night length of stay with a check-in date of the night before the wedding and checkout the day after the wedding. This will eliminate the stress on the day of the wedding of having to check-in and out of guestrooms.

    What time does my event need to conclude?

    Our standard Wedding Package includes 5 hours of service, additional hours are available for $500 per hour, in addition to bar fees. In accordance to Colorado State Law all bars are to be closed at 1:45 a.m. and all alcoholic beverages removed by 2:00 a.m.

    Does your hotel provide complimentary bridal suites?

    We offer a complimentary suite to the bride and groom on the night of the wedding.

    Can I have my photos taken at Viceroy Snowmass?

    We do allow guests who are getting married at the hotel to have photos taken on property. This right is reserved exclusively to Brides hosting their wedding at Viceroy Snowmass

    Can my guests park at the hotel?

    Yes. Valet parking is available at $15 per automobile. If you would like to host parking for your guests, please advise your Special Events Manager.

    How do hotel deliveries work?

    Arrangements for delivery of packages should be made through the Wedding Coordinator and must be prepaid. The hotel requires advance notice of deliveries exceeding 10 boxes, and does not guarantee storage of excessive boxes or deliveries without prior approval by management.



    Food and Beverage

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    Can food and beverage be brought in from the outside?

    The hotel must provide all food and beverage items. The sale and service of alcoholic beverages is regulated by the Colorado State Liquor Commission and Viceroy Snowmass is responsible for the administration of those regulations. It is the hotel’s policy that all alcoholic beverages must be provided by the hotel.

    Can I create a customized menu for the wedding reception?

    Additional menu selections and customized proposals are available through your Wedding Coordinator. We will be happy to customize a menu based on your needs. Viceroy Snowmass offers complete catering and event services for both on and offsite events.

    Do you offer a menu tasting?

    We offer all our Brides the opportunity to experience our Chef’s unique food tasting four to six weeks prior to the wedding. All tastings are coordinated with your Wedding Coordinator.

    Please explain the food and beverage minimum.

    The food and beverage minimum is the least amount of money that you are required to spend on a combination of food and beverage, excluding service charge and sales tax, but is not all that you could spend. For use of the Grand Ballroom, we require a minimum of 125 guests (or the financial equivalent). For all other venues, the food and beverage minimum is reached by selecting individually priced, a la carte menu items to equal or exceed the required dollar figure. The following examples would apply towards the food and beverage minimum: Hors d’oeuvres, food display and carving stations, plated or buffet meal, wedding cake, dessert display stations, wine service with the meal, champagne toast, the bar (including alcohol), specialty station and any non-alcoholic beverages. Centerpieces, upgraded linens/china/silverware, décor, and specialty lighting would not apply towards the food and beverage minimum.

    When do I need to finalize my menu?

    Food and beverage selections must be finalized and confirmed with your Wedding Coordinator at least 10 days in advance to guarantee availability due to seasonality of some selections. Requests for substitutions must be submitted three (3) business days prior to event, and are subject to availability and Hotel approval. Parties of 12 or more must pre-select a menu. The Hotel reserves the right to select a limited menu should the party size exceed 12 without prior arrangements.



    About the Resort and Snowmass

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    What activities can be done in the summer?

    Enjoy cool mornings and warm days while indulging in countless activities with your group during the summer months. Just moments from our front door you will be able to enjoy a round of golf, tennis, river rafting, fly fishing, hiking, mountain biking, hot air balloon tours, horseback riding and historical tours.

    What activities can be done in the winter?

    Snowmass Village is the ideal winter wonderland destination. With our ski in and ski out location you will be able to meet in the Grand Ballroom one minute and be stepping in your skis the next, schussing your way to the Assay Hill chair lift. If skiing is not your cup of hot chocolate, your options are countless from ice skating, cross country skiing, sleigh rides, ice climbing, snow shoeing, shopping and historical tours.

    Do you offer a menu tasting?

    The Viceroy Spa at Snowmass offers holistic experiences touching the heart and soul of every guest. At its core is a striking balance between the Native and the Natural with results oriented therapies becoming synonymous with modern luxury. With 6 treatment rooms, the Spa offers a great opportunity for a relaxing getaway for wedding buy-outs or individual services.

    What airports are close by?

    We offer transportation to and from the airport and can assist you with planning logistics. Below are the closest airports and approximate travel times. 1.Aspen Airport: 15 minutes from Viceroy. 2.Eagle Airport: 1 hour and 45 minutes from Viceroy. 3.Denver International Airport: 4 hours and 30 minutes from Viceroy.