1819 Ocean Avenue
Santa Monica, California 90401 USA
T: +1 310 260 7500
F: +1 310 260 7515
Reservations:
800 622 8711

    Wedding FAQs at the Viceroy Santa Monica


    Food and Beverage

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    Can food and beverage be brought in from the outside?

    All food and beverage must be provided by Viceroy Santa Monica. Outside wedding cakes must be approved and a cake cutting fee will be applied at $3.50 per person.

    Can I create a customized menu for the wedding reception?

    Menu selections and customized proposals are available through your Special Events Manager. We will be happy to customize a menu based on your preferences.

    Do you offer a menu tasting?

    We offer all our wedding couples the opportunity to experience our menu four to six weeks prior to the wedding. All tastings are coordinated with your Special Events Manager.

    Please explain the food and beverage minimum.

    The food and beverage minimum is the least amount of money that you are required to spend on a combination of food and beverage, excluding service charge and sales tax, but is not all that you can spend. The following examples would apply towards the food and beverage minimum: hors d'oeuvres, food display and carving stations, plated or buffet meal, wedding cake, dessert display stations, wine service with the meal, champagnes toast, bar package, and any non-alcoholic beverages.

    When do I need to finalize my menu?

    Food and beverage selections must be finalized and confirmed with your Special Events Manager at least two weeks in advance to guarantee availability due to high degree of seasonality in many selections. Requests for substitutions must be submitted one week prior to event, and are subject to availability and Hotel approval. Parties of 12 or more must pre-select a menu. The hotel reserves the right to select a limited menu should the party size exceed 12 without prior arrangements.



    Planning and Logistics

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    Is there someone to assist us on our wedding day?

    Yes, your special events manager will be on-site during your wedding day to handle any logistical, operational details. The client is required to have an on-site coordinator to handle d├ęcor, outside rentals, and bridal party.

    Is there someone to assist us on planning transportation and other activities?

    Yes, your Special Events Manager and our concierge team will connect you with reliable and professional local companies to fit your wedding group needs.

    Can I host my entire event outside?

    Yes, you may host both the ceremony and reception portion of the wedding outside. We can set our pool deck and restaurant patio in a number of ways to best accommodate the needs of our wedding couples.

    Does the hotel offer a discounted guest room block?

    If you wish to reserve a block of rooms for your family and guests, please notify the Special Events Manager who can provide you with availability and rates.

    When do I need to let the hotel know exactly how many guests will be attending my event?

    The hotel must be notified of the exact number of guests attending a function at least one week prior to the start of the event. This will be considered a guarantee, for which the client will be charged, even if fewer guests attend the event.

    Where does the bridal party get ready before the wedding?

    We recommend guestroom reservations be made for a minimum two-night length of stay with a check-in date of the night before the wedding and checkout the day after the wedding. This will eliminate the stress on the day of the wedding of having to check-in and out of guestrooms.

    What time does my event need to conclude?

    In accordance to California State Law all bars are to be closed at 1:30 a.m. and all alcohol removed by 2 a.m.

    Can I have my photos taken at Viceroy Santa Monica?

    We do allow guests who are getting married at the hotel to have photos taken on property.

    Can my guests park at the hotel?

    Yes. Valet parking is available at $12 per automobile if the charges are hosted. If guests pay for themselves, valet parking is available at $16 per automobile. If you would like to host parking for your guests, please advise your Special Events Manager.

    How do hotel deliveries work?

    Arrangements for delivery of packages should be made through the Special Events Manager. The hotel requires advance notice of deliveries exceeding 10 boxes, and does not guarantee storage of excessive boxes or deliveries without prior approval by management.



    Wedding Cost Fees and Vendors

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    What does a typical wedding cost at Viceroy Santa Monica?

    Cost varies based on personal preference and special requests of the bride and groom and also largely with the wedding size and guest count. For budgeting purposes, our wedding begins at roughly $150/person.

    Can I arrange to have my ceremony at the hotel or at the beach?

    Yes. You may arrange to have your ceremony in designated areas of Viceroy Santa Monica; our ceremony capacity is 125 guests for an outside buy-out or up to 70 in Bristol Patio. You are also more than welcome to have your ceremony on the beach; there is no permit necessary and beach-front wedding sites are available on a first-come, first-serve basis.

    Is it less expensive to host a wedding in the summer or winter?

    Our rental fees and food and beverage minimums are higher during the summer season.

    Is there a service fee or sales tax?

    Local Santa Monica sales tax is 9.5% and our service charge is 23% on all food and beverage.



    Do I need to provide a deposit to secure my date?

    To secure a date, a signed contract and non-refundable deposit is required. The initial deposit is equal to 50% of the estimated value of your event. A credit card is required to guarantee any overages accrued on the day of the event.

    What additional fees may apply during my wedding?

    Additional fees may apply for items such as dance floor, bartenders, deliveries or excessive luggage, etc...

    Do any rental fees apply?

    The client is responsible for any rental charges on items needed for the event that are not property of Viceroy Santa Monica.

    Will you recommend vendors that the hotel endorses?

    Absolutely. Please consult your special events manager for a list of creative and qualified preferred vendors.