Frequently Asked Questions
Wedding Cost Fees and Vendors
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The pricing for events can vary greatly according to event space, timeframe, menu selection, beverage service, set-up, décor, rentals and your final number of guests. Comprehensive estimates for anticipated costs can be supplied along with your contract.
The cost will strictly be based on the number of attendees, food and beverage items and additional decor that is selected.
L’Ermitage is happy to provide a list of local vendors. These are suggested only in order to make your local planning easier and L’Ermitage is not to be held responsible for any default of any vendor.
L’Ermitage will issue advance deposits that are neccessary to secure event space and food and beverage requirments.
A Food & Beverage Minimum is the minimum amount that you are required to spend on all Food & Beverage, before tax & service charges and applies to all venues based on the day of week, number of guests, and type of event. It is encouraged to have a bit of wiggle room with your food & beverage budget as your total amount may increase depending on your final menu selections and beverage consumption.
Your facility fee includes use of the chosen venue(s), event set-up and breakdown, L’Ermitage tables, L’Ermitage chairs, white table linens, white linens napkins, flatware, china, crystal, and votive candles.
Yes, please contact your Event Manager if you are interested in a secured wedding room block. Your Event Sales Manager will put you in touch with a Group Sales Manager to discuss a possible room block and reduced guest room rates. Regular reservation and deposit policies apply.
Upgrades or Complimentary Suites are based on availability, hotel occupancy, and the details of your Wedding Contract.
Planning and Logistics
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Viceroy L’Ermitage Beverly Hills does not require the services of an outside Wedding/Event Planner, although they are highly recommended. Your facility fee includes the services of an Event Manager, Banquet Captain, and Banquet Staff who will oversee your event and all services provided by Viceroy L’Ermitage Beverly Hills. The management of outside vendors is the responsibility of the client, and the degree to which they are able to effectively do this will dictate the need for a coordinator. We find that many clients may not have the time to plan the special touches or accents that will make their special day the event they have envisioned. The right Wedding/Event Planner can take charge of numerous small details--from place cards to favors to customized table décor, etc. We would be happy to assist with recommendations.
You can customarily set up for your event up to two~four hours before the start of your event. However, please check with your Event Manager to confirm actual time and set-up requirements and if any additional fees may be incurred.
We recommend that you deliver items necessary for the set up of your event 1 -2 business days prior to your event. However, due to our limited storage, please check with your Event Manager to ensure that we can accept your items and if any deliveries are subject to handling fees.
Rehearsals before the ceremony are accommodated on a space available basis, as we cannot guarantee that your chosen venue will not be in use during your requested time. Your Event Sales Manager can determine the availability of space for a ceremony rehearsal. Please also plan to have your Officiant and/or Wedding Planner available to conduct the rehearsal.
No, accommodations are not required. However, we are able to offer a small wedding block at a special group rate, should guestrooms be requested.
Although we do not have “set” start and end times, we do book weddings and social events in five hour increments between the following times. Daytime events 11am – 4pm; Evening Events 6pm – 11pm. Special accommodations may be made for longer or shorter events.
Los Angeles International Airport (LAX) is 11 miles from the hotel and is approximately a 25 minute drive.
Yes, valet parking is available.
Once you have decided upon the space of Viceroy L’Ermitage Beverly Hills that you would like to use, the general timing for your events, and the expected attendance, we will issue an Event Contract. We request that this contract be signed within 7 days of receipt, and returned along with your initial deposit
Absolutely! Please note that all vendors and entertainment contracts must be approved by Viceroy L’Ermitage Beverly Hills prior to signature. Most vendors require a meal, so this is important to remember when budgeting. Vendor meals are typically ordered by individual vendors from our lobby bar & lounge menu and can range from $25 - $50 per person. Outside catering, or any food & beverage, is not permitted.
Yes. All photographs must be taken inside your event space. Due to the private and exclusive nature of Viceroy L’Ermitage Beverly Hills, photography in public areas of the hotel are not permitted.
Yes. However, due to the Beverly Hills City Noise Ordinance, all music must end by 10:00pm and must be maintained at a reasonable volume level until that time. The volume level will be determined by L’Ermitage Staff and/or Security and must be adhered to by the DJ. Should the music or volume be questioned by hotel management, precautionary measures, up to and including termination of the event, will be taken to ensure the comfort of our neighbors and hotel guests.
Food and Beverage
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Once you have decided upon the timing and venue for your event, you’ll be ready to begin planning your menu. We suggest that you review our private event menus at your convenience, and contact your Event Manager with any questions. Menus should be chosen far enough in advance to schedule a tasting no less than one month before your event date, if so desired. Attendance numbers, along with your official event order, must be confirmed no later than 14 days prior to your event date. We recommend staying within the parameters of our banquet menus whenever possible, as these have been carefully designed to complement a variety of tastes and wine selections. Vegetarian and other dietary restrictions can always be accommodated, although advance notice is also required.
For Weddings and larger Dining celebrations, a tasting of your First & Second Course is offered about a month prior to your event, Monday-Thursday from 4pm – 7pm for up to (2) Guests.. You may taste up to (2) Selections from each course. Hors D’Ouevres, Desserts, & Wines may be tasted upon approval from the Executive Chef and for an additional charge.
L’Ermitage does not permit any outside food and/or beverage of any kind to be brought in by a Client. This is in accordance with our Health and Safety practices. The only exceptions are Wedding Cakes and Wine.
Cake - Wedding Cake must come from an approved bakery and is subject to a cake-cutting fee.
Wine - Our banquet wine list has been designed to offer a wide selection of wines that compliment our event menus, however, should you have a special wine you would like to enjoy during your event, and L’Ermitage is unable to provide it for you, you may bring in your own wine. Outside wine is subject to a corkage fee.
We currently do not create elaborate wedding cakes onsite. However, we are happy to offer local recommendations. We are happy to create other dessert selections for you. There is no cake cutting fee when you use the wedding cake as your final meal course. If you choose to have the wedding cake in addition to all courses there is a cake cutting fee of $8.00 per person. Wedding cupcakes are also considered to be cake and the $8.00 per person fee will apply should you bring in any outside desserts.